Mimecast for Outlook: Applying Document Conversion

Document created by user.oxriBaJeN4 Employee on Sep 4, 2015Last modified by user.oxriBaJeN4 Employee on Sep 14, 2018
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If your administrator has configured a Document Services Definition and Policy, you can apply a document conversion profile to a message. This allows you to perform various actions on the message including:

  • Converting documents to other file formats.
  • Replace all attachments over 1 MB from a message, and replace it with a notification. This is sent to the recipient and contains a link they can use to download the attachment from Mimecast. 
  • Stripping revision information from documents, including:
    • Document properties
    • Author credentials
    • Tracked changes
    • Comments
    • Microsoft Visual Basic for Applications macros

 

Document ConversionDocument Conversion

 

To apply a document conversion policy:

  1. Open Microsoft for Outlook.
  2. Click on New Email to compose an email as normal.
  3. Click on the Mimecast tab.
  4. Click on the Document Conversion icon. A list of document conversion policies is displayed.
    The selected Document Service policy displays a tick in the left hand column.
  5. Select the Document Conversion Policy you want to apply to the message.
    The "No Conversion" option ensures no Document Services policies are applied to the message.
  6. Click on the Send button.

 

Attachment Strip and Link

 

Strip and LinkTo strip out attachments:

  1. Open Microsoft for Outlook.
  2. Click on New Email to compose an email as normal.
  3. Click on the Mimecast tab.
  4. Click on the Strip & Link Attachments icon.
  5. Click on the Send button.
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