Configuring Application Settings

Document created by user.oxriBaJeN4 Employee on Sep 8, 2015Last modified by user.oxriBaJeN4 Employee on Nov 10, 2017
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Application settings control the behavior of Mimecast end user applications, and the level of user access to Mimecast services. The settings form part of a application settings definition, which provides:

  • Access to Mimecast applications for all internal users.
  • Specifies the authentication method through an Authentication Profile. You must create an authentication profile before creating an application settings definition.

 

As each definition is specific to a group of users, including if required any sub-groups, definitions can be created to meet the specific access needs of users. This requires a group to have been created. A group can be made up of individual users or entire domains. Read the Managing Profile Groups page for further information.

 

A default definition is created for each Mimecast account, but only applies to users that are not part of a group. The default definition cannot be changed, but administrators can create new definitions to override any of the default settings.

In order for your application settings to be effective, a Message Actions Policy must be created. A default policy is created with each Mimecast account.

Configuring an Application Settings Definition

It can take up to 15 minutes for changes to a definition to propagate between all the Mimecast applications.

To create / change an application settings definition:

  1. Log in to the Administration Console.
  2. Click on the Administration toolbar button. A menu drop down is displayed.
  3. Click on the Services | Applications menu item.
  4. Either:
    • Click on the New Application Settings button to create a definition.
    • Click on the existing definition to change it.
  5. Set the definition's settings as required (see below).
  6. Click the Save and Exit button.
Right click on an existing definition and click the Clone Configuration menu item to copy it, complete with all it's settings. This is useful if you need to provide a user group with access that is very similar to, but not the same as, an existing definition.

Application Settings

 

The application settings are separated into groups, displayed in a collapsible / expandable menu. As you click on one of the grouos, it expands and collapses the others. The groups are:

 

GroupDescription
Common Application SettingsA group of settings that apply across all Mimecast applications.
OutlookA group of settings that apply to Mimecast for Outlook.
WebA group of settings that apply to the Mimecast Personal Portal, and Mimecast for Outlook web access.
MobileA group of settings that apply to the various Mimecast Mobile operating systems (e.g. Blackberry, iOS, Android, and Windows Phone).
LFSA group of settings that apply to Mimecast's Large File Send.
When an application (e.g. Mimecast for Outlook) is opened for the first time, all functionality is disabled. You are required to authenticate with Mimecast in order to retrieve the user's settings and capabilities, and enable the appropriate options.

Common Application Settings

 

This group of application settings is expanded by default. It includes the following sections:

  • General
  • Archive Settings
  • Gateway Settings
  • Continuity Settings

 

These options control the functionality an end user has access to in Mimecast applications. The available options are themselves controlled by the Mimecast services you've purchased. All available options are enabled in the default application settings definition. For example, if you purchased a product with only continuity features, only the Continuity Settings are available.

 

General

 

Field / Option
Description
DescriptionEnter a description for the definition.
Group

Select a group of users that the definition should apply to. Click the Lookup button, to select a group. You can verify which application settings apply to an email address in the internal domains. If the same address is in two or more groups, the lowest group level takes priority (i.e. the most specific Group). If the groups are at the same level, and there is a conflict, the most recently created definition applies. For example:

  • A user belongs to groups in the "Root | Internal | Organization | Global" AND "Root | Internal| Organization | Global | London | Users" levels. In this case the "Root | Internal| Organization | Global | London | Users" group takes preference.
  • A user belongs to groups in the "Root | Internal| Organization | Global" AND "Root | Internal| Organization | Regional" levels. In this case, the definition that was created most recently takes preference.
Include SubGroupsSpecifies whether the application settings for the selected group are also applied to any subgroups within the group.
Authentication ProfileSpecifies the authentication profile to be used. Click the Lookup button, to select a profile.
Allow Cloud Password Changes

Specifies whether users can log on to the Mimecast Personal Portal using their AD (network) password, and create a cloud password in the Mimecast Personal Portal Settings. For example, this can be enabled when a continuity event starts, and disabled immediately after the event ends.

Mimecast for Outlook Branding

Allows you to specify branding to Mimecast for Outlook. Use the Lookup button to select the required branding set.

 

Archive Settings

 

Field / OptionSupported Product(s)
Description
Archive SearchAll End User Applications

Enables archive searching.

Disabling archive search automatically disables both the "Export Items from Archive" and "View Smart Tags" options when saved, as they both require archive searching. Enabling Archive Search allows both these options to be individually controlled.
Export Items from ArchiveMimecast for OutlookEnables users to export emails from archive searches.
View CalendarsMimecast Personal PortalAllows users to view calendars.
View Exchange FoldersMimecast Personal portalAllows users to view Exchange folders.
View Smart TagsAll End User ApplicationsAllows users to view emails associated with smart tags.
View Exchange Folders in Full ViewMimecast Personal PortalAllows users to view their entire personal email archive.
View Exchange Folders in Live ViewMimecast Personal PortalAllows users to view their Exchange folders in live view.
User Initiated StubbingMimecast for OutlookAllows users to selectively stub emails using Mimecast for Outlook.

 

Gateway Settings

 

Field / OptionSupported Product
Description
Compose EmailAll End User ApplicationsAllows end users to compose new emails, and reply to existing ones, from a Mimecast end user application.
Block and View Managed SendersAll End User ApplicationsAllows users to manage their blocked and permitted sender lists. In Mimecast Mobile, these actions are applied in the hold viewers. If selected, the "Enable Attachment Protection Dynamic Configuration Mode" field is enabled.
Enable Attachment Protection Dynamic Configuration ModeAll End User Applications

If selected, the "Attachment Protection Delivery Options" setting in Attachment Protection Definitions can be set to allow users to add or remove senders to or from the Managed Senders trusted list.

Send SecurelyAll End User ApplicationsAllows users to send emails via TLS.
Personal Hold QueueAll End User ApplicationsAllows users to access the personal on hold queue.
Moderated Hold QueueAll End User ApplicationsAllows users to access the moderated on hold queue.
Allow Attachment Strip & LinkAll End User ApplicationsAllows users to strip and link email attachments.
Compose EmailAll End User ApplicationsAllows users to create new emails.
Controls email composing in Continuity Mode for Mimecast Mobile for BlackBerry users.
View Personal Bounced Emails ListAll End User ApplicationsAllows users to view the bounce viewer.
View Personal Rejected Emails ListAll End User ApplicationsAllows users to view the rejection viewer.
Apply Document Services PolicyAll End User ApplicationsAllows users to use document metadata policies.
Document Services FolderAll End User ApplicationsAllows users to specify the folder containing the document services definitions that should be made available to users. Click the Lookup button to select the required folder.
Apply StationeryAll End User ApplicationsAllows users to select whether or not to append a stationery layout when composing an email.
Stationery FolderAll End User ApplicationsAllows users to specify the folder containing the stationery layouts that should be made available to users. Click the Lookup button to select the required folder.
Allow Report Spam / Phishing / Malware RecipientMimecast for Outlook and Mimecast Personal PortalAllows administrators to specify an internal user as an additional recipient for the Report Spam/Phishing feature.

 

Continuity Settings

 

Field / OptionSupported Product
Description
Allow User to Failover ManuallyMimecast for OutlookEnables end users to initiate continuity mode.
Enable Administrator FailoverMimecast for OutlookEnables administrators to initiate continuity mode.
Allow Automatic FailoverMimecast for OutlookEnables automatic failover checking. This allows Mimecast for Outlook to automatically enter / exit continuity mode, based on what Mimecast sees as the current Outlook online status. With this option enabled, and with connection issues between Outlook and Mimecast, continuity mode is automatically started.
The connection state reported by Outlook is not always 100% reliable. To prevent entering continuity mode unnecessarily, Mimecast recommends that this option is disabled.
Allow user to view Online InboxAll End User ApplicationsAllows users to access their online inbox.
Allow user to view Online Sent ItemsAll End User ApplicationsAllows users to access their online sent items.

 

Outlook

 

Field / OptionDescription
Enable Mimecast for OutlookSelect the option to enable Mimecast for Outlook Settings.
Set Proxy SettingsEnable users to set or edit their proxy server settings.
Enable Feedback FunctionAllows users to submit feedback to Mimecast about Mimecast for Outlook.
Enable Outlook message list smart search barThis setting enables or disables the Smart Search bar at the top of the message list within Outlook.
Enable 'New Version Available' NotificationsEnables inbox notifications when new versions of Mimecast for Outlook are available.
Ignore Local 'Mimecast for Outlook' Client SettingsIf enabled, the Mimecast for Outlook client ignores the settings stored locally in a configuration file on the user's workstation, and uses the capabilities set in the application settings definition.
Notification Level

Select which level of popup notifications you wish your users to receive. See the Mimecast for Outlook: Configuring Notifications page for further details.

 

Web

 

Field / OptionDescription
Enable Mimecast Personal PortalSelect the option to enable Mimecast Personal Portal Settings.
Change Default Exchange Folder ViewDisplays Exchange Folders in Mimecast Personal Portal in either Full or Live View by default. This is dependant on the relevant Application Settings control specified above.
Change Time ZoneEnables users to modify the Time Zone within Mimecast Personal Portal Settings.
Change Default Home PageEnables users to modify the default landing page displayed when logged in to Mimecast Personal Portal.
Exchange Folder ViewSets the default exchange folder vew.
Home PageThe default page displayed when users log in to Mimecast Personal Portal
Mimecast Personal Portal Session TimeoutControls the length of time before an inactive Mimecast Personal Portal session expires, requiring the user to log in again to continue working.

 

Mobile

 

Field / OptionDescription

Allow iOS End User App

Allow Android End User App

Allow Blackberry End User App

Allow Windows Phone End User App

Enables access to the relevant Mimecast Mobile application.
Allow Saving and Exporting of Attachments

Enables users to save email attachments to the local device (Does not apply to the BlackBerry app).

Android devices must save attachments in order to view them.  Disabling this option for Android users will also prevent them from reading attachments. Although the saving of attachments can be limited, users will still be able to copy content or take screenshots of viewed attachments.
Security Time Out

Specify the security time out before the user is required to enter their passcode.

If the "Never" option is selected in Mimecast Mobile 2.2 or later, the value is ignored and the passcode is required after ten minutes regardless.

 

Mac OS X

 

Field / OptionDescription
Enable Mimecast for MacEnable access to Mimecast for Mac.
Check for UpdatesSelect this option to automatically check for updates to Mimecast for Mac. When an update is available, your users are prompted to download it.

 

Large File Send (LFS) Settings

 

Field / OptionDescription
LFS PackageSpecifies the Large File Send package size, as determined by your commercial agreement with Mimecast.
Apply When Total Email Size ExceedsApplies Large File Send for attachments larger than the specified size. Select ‘Never’ to disable this feature. Embedded images will not be uploaded via Large File Send and will remain inline in the email unless they exceed this size.
Maximum Invitation Expiration PeriodDetermines the maximum expiry of access to attachments sent using Large File Send that can be set by the user.
Senders can enable Large File SendEnables users to access Large File Send.
Senders can enable Large File ReceiveEnables users to invite others to send them large files.
Show Sender Preferences Prompt in ApplicationsAllows users to view the sender preferences when they send a message via Large File Send. Users will also be able to edit one or more of these preferences depending on the Sender Preference Options described below.

 

Administrators can control a user's sending preferences, by setting their default values and whether they can be changed. Except for the default value of “Use an Access Key for Additional Security’, Mimecast for Outlook v6.0 or later, or Mimecast for Mac v2.0+ are required for these settings to be effective.

 

Field / OptionDescription
Expire Access to Files AfterThe period during which the files can be accessed by the recipient. This cannot exceed the Maximum Invitation Expiration Period.
Notify me when the Files are AccessedNotifies the sender when recipients first access the file.
Send me a Link to the FilesProvides the sender with a link to the large files.
Use an Access Key for Additional SecurityMake the recipients enter an access key before viewing the files. This key will be sent to the recipient’s email address upon their request. To prevent keyless access of files, set the Default to true and User Editable to false.
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