Using Attributes in Stationery Layouts

Document created by user.oxriBaJeN4 Employee on Sep 8, 2015Last modified by user.oxriBaJeN4 Employee on Mar 14, 2016
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You can use a Stationery Layout to apply branding to incoming or outgoing emails, or email delivery routing policies. This can include properties or characteristics of a user's email address defined in Mimecast as attributes. Once created, they apply to all internal and external domains. Examples include:

  • Email address
  • Name
  • Title
  • Telephone number

Attributes can be used in a number of ways. For example:

  • Populate a business card by selecting attributes to be included in the email signature. Using an attribute to populate this data is useful, as it allows you to centralize the data for all users.
  • In the TO or FROM variables field of a policy. A Delivery Route policy can be set to deliver all inbound emails for accounts housed on a specific email server, to a specific mail server IP address. In a Microsoft Exchange environment, this can be achieved using a LDAP attribute called msexchhomeservername.

 

Using Attributes in a Stationery Layout?

 

To use attributes in a stationery layout, the following steps should be completed:

  1. Preparing your attribute data: User information that you want to use in a stationery layout must be present in their email address. If any data is missing, there may be gaps in the signature components. You can ensure the data is present by:
    • Using a spreadsheet to manually import data into Mimecast.
    • Synchronizing your email directory (e.g. Azure Active Directory) to automatically populate the data in Mimecast.
  2. Adding the attributes in Mimecast: Once the attribute data has been prepared, the attributes can be created in Mimecast. How this occurs depends on how you prepared the attribute data.
    • If you imported the data manually using the spreadsheet import, the attributes are automatically created. Additionally the data from the user email addresses is used to populate the attribute.
    • If you are synchronizing your email directory, query your directory to determine the prompts used for the attributes. Mimecast runs a standard LDAP query to discover data items. It is important to use the prompt as specified on the directory when creating attributes in Mimecast. Each attribute must be manually created. Following this, a Directory Sync must be run to populate the attributes. Below is a table of some common attributes:
      Use the Directory Browser to query the directory and return the list of attributes in use.The list below is not exhaustive. Additionally the attribute names in your directory may have been changed from their default settings.
      Attribute PromptExampleDescription
      givennameJohnThe user's first name.
      snSmithThe user's last name.
      mailjsmith@domain.comThe user's email address.
      companyMimecastThe company or organization name.
      departmentSalesThe department of the company or organization the user belongs to.
  3. Adding attributes to a Stationery Layout: Read the Managing Stationery Layout Attributes page for more details.

Attributes for a user address can also be set using an Click Action. However they cannot be deleted if they are in use by an Action. If a change is required to an LDAP attribute, it must be changed in the Administration Console, before performing a Directory Sync.

See also...

 

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