Stationery Layout example

Document created by user.oxriBaJeN4 Employee on Sep 9, 2015Last modified by user.oxriBaJeN4 Employee on Sep 9, 2015
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To help you in setting up a Stationery Layout, we have provided an example. The steps below show how to create a simple Stationery Layout that may be used for your organization's stationery needs. The HTML text for the layout has comments added to help to understand the elements of the layout.

A simple stationery layout is shown below. This includes the essential items required, which are:

  • Contact details. These can be provided by active directory attributes if set up.
  • Company branding. Add legitimacy to the message and re-enforces your branding.
  • Disclaimer text. This can also include required business information such as company registered offices and regulatory details.

stat_ex1.png

This can be created very simply through the following steps

  1. Prepare an image to be inserted into the stationery. This can be JPG, JPG, PNG or GIF image. It recommend to be size Width 270 px by Height 100px and have a resolution 72dpi.
  2. Identify Active Directory Attributes to be used for the contact telephone number. If no active directory is available then this can be replaced by a common telephone number for all employees.
  3. Confirm the wording of a legal disclaimer with your legal counsel.
  4. Upload Stationery Images on to Mimecast system.
  5. Create HTML and text layout using templates
  6. Edit the HTML layout. Replace the HTML with the following HTML code.

<html>
<head></head>
<body>
<!--Here is the body of the email-->
<mc type="body">
<!-- Place your signature below here -->
<!--Use the following to add the senders name which is collected from the Active Directory -->
<!—Delete any attributes from this list which you do not want to include -->
<!--Use the following to add the senders desk telephone number which is collected from the Active Directory -->
<!– If you want to use a common switchboard number just add this in text -->
<br/>
Telephone : <mc type="variable" source="from" attribute="telephone">
<br/>
<!--Use the following to add the senders mobile telephone number which is collected from the Active Directory -->
Mobile : <mc type="variable" source="from" attribute="mobile">
<br/>
<!-- Add the company brand image to this image --> >
    <mc type="clickimage" code="imagebottom">
<!--Add the disclaimer text in the component below-->
<mc type="rawtext" code="disclaimer"> </td></tr>
<!-- End of the email -->
</body>

</html>

For security purposes, the comments in the above example (<!-- ….. -->) will be removed by Mimecast when the layout is saved.

  1. Update the active directory variables (e.g. mobile and telephone) in the HTML in the code if necessary. If active directory is not available, remove these lines.
  2. Select the image icon and added the relevant image uploaded previously.
  3. Select the image icon and added the relevant image uploaded previously.
  4. Create the text version using the code below:

<mc type="body">
<mc type="variable" source="from" attribute="name">
Telephone : <mc type="variable" source="from" attribute="telephone">
Mobile : <mc type="variable" source="from" attribute="mobile">
<!-– Add disclaimer text below this line -->

For security purposes, the comments in the above example (<!-- ….. -->) will be removed by Mimecast when the layout is saved.

  1. Save the Stationery Layout by clicking the Save and Exit button.
  2. Test the layout to ensure they work as expected.
  3. Use the short code to send the email.
  4. Create a policy to associate layout with all external emails.

The layout will now be used on the next email sent

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