Mimecast Synchronization Engine: Exchange Tasks

Document created by user.oxriBaJeN4 Employee on Sep 15, 2015Last modified by user.Yo2IBgvWqr on Jun 8, 2018
Version 6Show Document
  • View in full screen mode

Exchange Tasks are the mechanism that applies settings configured in definitions to a Mimecast Synchronization Engine instance and ultimately to Exchange mailboxes. An Exchange task consists of the following:


The Mimecast Synchronization Engine siteWhich instance of Mimecast Synchronization Engine the task should be executed by.
Type and Definition

The type of feature being configured. Each type below also has specific settings defined for that feature:

  • Mailbox Folder Replication
  • Calendar Replication
  • Mailbox Storage Management
  • Managed Folders
ScheduleWhen and how frequently the task should be executed.
A group

Which mailboxes should the task execute the configured definition for. An Exchange task can be applied to:

  • An Active Directory Security group.
  • An Active Directory Distribution group.
  • An Office 365 distribution group (requires v2.7 or later).
  • A single mailbox (requires v2.7 or later). 
  • A list of mailboxes (requires v2.7 or later). 


Creating Exchange Tasks


To create an exchange task:

  1. Log on to the Administration Console.
  2. Click on the Administration toolbar button. A menu drop down is displayed.
  3. Click on the Services | Exchange Services page.
  4. Select the New Exchange Task button in the menu bar to get started.

  5. Select the Synchronization Engine Site where the task should run.
  6. Select an existing Schedule from the drop down list or use the Create New button to make a new one.
  7. Select your Task Type.
  8. Select an existing definition for the specific Task Type selected or use the Create New button to make a new one.
  9. Select a Group to apply the task to. There are a number of options for selection:

    Lookup from ADUse this option when you have synchronized your Active Directory with Mimecast and you have a specific Active Directory Security or Distribution group that you would like to apply the task to.
    Enter DN manually

    Typically this option is available for customers who have not synchronized their Active Directory with Mimecast. If your organization is  in this situation you can manually enter the full DN for a specific group, for example:


    Enter group email address

    This option is aimed at Office 365 customers. Enter the email address of an Office 365 Distribution Group and the Synchronization Engine will use Office 365 to resolve the members of that group.


    This option can also be used to enter the email address of a mailbox or group of mailbox addresses using a ';' separated list. This can be useful when you want to target an Exchange Task in a small group of mailboxes.

  10. Select Save and Exit. Your Exchange Task has now been created and will be applied to the Synchronization Engine Site selected.


Managing Exchange Tasks


Viewing Tasks


Viewing TasksTo view your Exchange Tasks:

  1. Log in to the Administration Console.
  2. Click on the Administration toolbar button. A menu drop down is displayed.
  3. Click on the Services | Exchange Services menu item. The dashboard is displayed.
  4. Click on the View All link in the "Exchange Tasks" section.
  5. Click on a Task link in the list to display its:
    • Options: This contains the task settings that were configured when the task was created.
    • Information: This provides details on the task itself:


CreatedThe date and time the task was created.
Last ModifiedThe date and time the task was modified.
Last Modified ByThe Administrator who last modified the task.
StatusThe current status of the task, for example, Running or Scheduled.
CommandAny command that is currently in progress, if the task is currently Active.
Latest DetailDisplays the current progress of the task.
SequenceThis is only relevant for Mailbox Folder Replication and Calendar replication and shows the number of successful submissions that the task has sent to the Mimecast platform.


Changing a Task


To change a task:

  1. Open a task, as described in the "Viewing Tasks" section above.
  2. The only settings that can be changed are the Schedule and the Definition. Use the drop down lists to change these.
  3. Click on Save and Exit to apply the change.
  4. The change will be applied to the Mimecast Synchronization Engine site within two minutes, unless the task is running when you make the change. In this instance, the changes will be applied once the currently running execution completes.

To change the Mimecast Synchronization Engine site that the task is configured to run, contact Mimecast Support.

Delete Task MessageDeleting a Task


To delete a task:

  1. Navigate to the task list as described in the "Viewing Tasks" section above.
  2. Open the task to be deleted.
  3. Click on the Remove Task button. 
  4. You're presented with a popup warning message, advising that removing the task will reset your Exchange Folders Full View for all mailboxes processed by the task. Click the OK button to confirm the deletion.
    Full View displays all folders and emails that were present at any point in the mailbox history. This view shows emails in their folder structure even if they have since been deleted from your mailbox, or moved within the folders.