Content Preservation policies enable you to decrease the retention period of messages, to a value less than your Maximum Account Retention setting. Message content that matches a Content Preservation policy is purged from the archive on reaching the preservation time specified in the policy. These policies only affect the content of a message (e.g. body, attachments).
There are two different versions of the Content Preservation policies. The only difference between them is the time period length that can be applied to messages, to determine the length of time that the message content is stored in the archive.
- Content Preservation (Days): Specifies the number of days that the message content is stored in the archive. See the Configuring Content Preservation (Days / Minutes) Policies page for further details.
- Content Preservation (Minutes): Specifies the number of minutes that the message content is stored in the archive.
Message retention can also be adjusted using Retention Adjustments.
An accepted message is not archived if it has a retention period of three days or less, but remains in the Accepted Email queue until it expires.
What You'll Need
- An Administrator Console logon with access to the Administration | Gateway | Policies menu item.
Creating a Policy
To create a policy, follow the instructions in the Creating / Changing a Policy article, but using the following options:
|Policy Narrative||Provide a description for the Policy to allow you to easily identify it in the future.|
|Preservation Time (Minutes)|
Specify the number of minutes that the message content is stored in the Archive. This policy cannot override
the maximum Account Retention period, and can only be used for a subset of users.