Content Examination policies form part of our comprehensive Data Leak Prevention (DLP) system to secure information entering and exiting your organization. A definition is required to specify what content to look for, and what the associated action should be if a match is found. If a message is considered unsafe, delivery is prevented and the message can be held, deleted, or bounced. Notifications can also be enabled for specific senders, recipients, or groups of users.
Scanning message content is an essential service to ensure DLP. You can configure specific dictionaries of words and phrases to cater for the following example scenarios:
- Preventing a database from being emailed externally (e.g. a list of customers or confidential product information).
- Protecting a company from losing financial information (banking or credit card details).
- Preventing specific files from being sent or received using a unique file identifier.
- Automatically convert Microsoft Word documents to protected formats.
- Protecting corporate identity by limiting use of profanity in messages.
- Applying specific email branding for product or service promotions.
- Additional features can also be enabled:
- Notifying / copying users when a message triggers a definition.
- Activating email encryption during transmission.
The following guides describe how to configure Content Examination definitions and policies, to best suit your requirements: